Executive Assistant to MD

Executive Assistant to MD

Location: Gurugram

Department: Management Office

Reporting To: Managing Director

Role Purpose

To provide high-level executive, administrative, coordination, and follow-up support to the Managing Director, ensuring effective management of schedules, meetings, communications, documentation, and key assignments.

Key Responsibilities

• Manage the MD’s calendar, appointments, meetings, travel, and daily schedule.
• Coordinate meetings with internal teams, clients, consultants, vendors, government officials, and other stakeholders.
• Prepare meeting agendas, briefing notes, presentations, and follow-up trackers.
• Maintain confidentiality of sensitive business, financial, personal, and strategic information.
• Track important decisions and ensure timely follow-up with concerned departments.
• Prepare and maintain MIS reports and management dashboards as required.
• Draft and review correspondence, emails, letters, and other communications.
• Coordinate travel arrangements, itineraries, accommodation, and related logistics.
• Maintain important documents, records, contacts, and databases.
• Act as a communication bridge between the MD and various internal/external stakeholders.
• Follow up on projects and assignments specifically delegated by the MD.
• Handle confidential and time-sensitive assignments with discretion.
• Support the MD in personal/professional administrative matters as required.

Candidate Profile

• Graduate; MBA or relevant professional qualification preferred.
• Prior experience as an Executive Assistant to a senior executive/MD/Promoter with sufficient exposure / experience with Infra Industry is preferred.
• Excellent communication and interpersonal skills.
• Strong command of English, both written and verbal.
• Excellent organizational and follow-up abilities.
• High level of discretion, maturity, integrity, and confidentiality.
• Proficiency in MS Office, PowerPoint, Excel, email, and calendar-management tools.
• Ability to work under pressure and handle changing priorities.